The Big Picture.

Vacant and limited-use estates in Hawaiʻi are uniquely vulnerable. Salt air and humidity accelerate corrosion, mold, and electrical failure. Inactivity causes pipes to seize, valves to rust, fans to lock up, and appliances to break down. Vendors may cut corners, and without verification, small issues escalate into six-figure losses. These properties also draw trespassers and theft – and once it’s clear no one has entered for weeks, fiduciary exposure grows exponentially.

Estate Keepers exists to prevent those outcomes. We provide trusted, fiduciary-aligned oversight, consistent documentation, proactive estate cycling, and security checks that preserve property value, elevate vendor accountability, and reduce fiduciary liability.

Estate Keepers does not replace property management – we operate in a different lane. Where property managers coordinate vendors and services with a largely reactive approach, EK provides weekly independent verification and documentation – ensuring nothing is overlooked and fiduciaries have defensible proof of stewardship.  With time-stamped media and reporting, secure archiving, and proactive oversight, we protect both the estate and the fiduciary. The estate funds the service, but the peace of mind extends equally to beneficiaries and fiduciaries – a dual safeguard that property management alone cannot provide.

The Fiduciary Fit

Built for fiduciaries. Reassuring to beneficiaries. Accepted by insurers.
Every element of EK is designed to align with fiduciary priorities:

• Risk Reduction – Prevents property damage, liability exposure, and security lapses.
  
• Transparent Documentation – Time-stamped, photo-verified, narrative reports that stand in claims, audits, or disputes.
  
• Neutral Third-Party Proof – Reduces beneficiary conflict by removing subjectivity.
  
• Consistency – Diligent weekly visits delivered with the same rigor fiduciaries apply to financial stewardship.
  
• Legitimacy & Protection – EK is a bonded and insured LLC, with policy details available on request, ensuring oversight is compliant and defensible.

How We Do It: Estate Cycling

The cornerstone of Estate Keepers is Estate Cycling – actively exercising systems, components and mechanisms so nothing sits stagnant and silent. Each visit includes methodical checks across:

• Mechanical Systems – HVAC heating/cooling, fans, exhaust vents, and air circulation exercised for system longevity.
  
• Plumbing – Faucets, toilets, showers, tubs, drains, hose bibs, and shut-off valves cycled.
  
• Appliances – Ovens, stovetops, disposals, dishwashers, washers/dryers activated.
  
• Electrical & Lighting – Interior/exterior lights, switches, breakers, and GFCIs tested.
  
• Access Points – Windows, doors, sliders, garages, and gates opened/closed/locked.
  
• Safety Checks – Smoke/CO detectors, electrical panels (with thermal imaging), and backups checked.
  
• Specialty Systems – Irrigation, pumps, A/V controls, and estate-specific features verified.
  

The result: Estates remain in a ready state – systems stay lubricated, corrosion is mitigated, airflow is maintained, and mechanical lifespans are extended.  Early detection of underlying risks prevents small concerns from becoming major liabilities. 

From Preservation to Presentation

Estate Keepers not only safeguards the value of each property – we actively preserve its readiness and verifiable care record for the day it transitions to market. Our weekly Estate Cycling keeps every system, surface, and environment functional, maintaining the home in a consistent Ready State year-round.

Because our oversight is both ongoing and comprehensive, no one understands the property more intimately than we do. Every visit, verification photo, and maintenance observation contributes to a living history of stewardship – a transparent, time-stamped narrative of how the estate has been maintained under fiduciary care.

When a property is eventually prepared for sale, this accumulated knowledge and documentation become invaluable. Our well-qualified real estate team is uniquely positioned to represent these estates if called upon, offering first-hand familiarity and detailed insight that can only come from years of direct oversight.

This combination of intimate property knowledge and fiduciary-aligned records provides a defensible foundation for commanding premium market value – much like a luxury vehicle with a complete service history that reassures buyers and substantiates its worth.

With Estate Keepers, each estate remains owner-ready, market-ready, and defensibly maintained – positioned not just for preservation, but for presentation at its best.

Signature Services

In Hawaiʻi, vacant estates sitting dormant indefinitely demand vigilant oversight – humidity, salt air, and disuse accelerate corrosion, hidden failures, and costly deterioration, all of which compound the exposure carried by the fiduciary.  

In addition to core cycling, EK provides high-value safeguards fiduciaries rarely receive from property managers:

• Thermal Imaging for Hidden Risks – Infrared scans detect overheating breakers, concealed leaks, and moisture intrusion. In Hawaiʻi’s humid, salt-air environment, lack of ventilation can accelerate mold growth and corrosion. Thermal imaging identifies risks early and provides defensible documentation.

• Termite Oversight – Regular checks of vulnerable areas for early signs of activity such as swarmers, frass, or wood deterioration. EK verifies pest contracts if they exist, or provides early warning before damage escalates.
• Vendor Verification Through Documentation – 360° photos, drone imagery, and time-stamped media confirm vendor performance on landscaping, pools, and grounds – passive, verifiable, and archived.
• Personal Property Cataloging (PPC) – Itemized, photo documented inventory of valuables and key contents with room mapping and 360 context. Serial numbers, condition notes, and chain of custody are recorded to give fiduciaries and insurers defensible proof of presence. Optional QR/NFC asset tags. Quarterly delta checks keep the catalog current. EK catalogs and verifies – we do not appraise. **PPC is an add-on service.
• Security & Access Monitoring – Weekly checks of locks, gates, alarms, and lighting with time-stamped proof reduce the risk of unnoticed intrusion.
• Aerial Drone Imaging – FAA Part 107 licensed drone captures provide a bird’s-eye view of roofs, gutters, and estate grounds. Drones reveal storm damage, roof deterioration, and perimeter risks invisible from ground level – producing time-stamped aerial evidence for fiduciaries, insurers, and owners.
• Annual Fiduciary Summary – Year-end consolidation of all visits, reports, photos, and observations into a file-ready document for fiduciary use.
  

Security & Safety Oversight

Vacant estates are also security risks. Every EK visit incorporates key protective checks:

• Exterior Grounds & Perimeter – Fences, gates, and access points confirmed secure.
• Entry Points – Doors, sliders, and windows locked and operational.
• Trespass Indicators – Scanning for forced entry, vandalism, or unauthorized use.
• Environmental Risks – Identifying fire hazards, water intrusion, or storm damage.
• Alarm/Surveillance Systems – Confirming operational status when access is available.

Together, these measures give fiduciaries assurance that estates are not left exposed or vulnerable.

Fiduciary-Aligned Reporting

Every estate visit is documented in real time, producing a defensible, cumulative record.

• Weekly Entry – Same-day logs with narrative notes and time-stamped media.
• Weekly Proof – Fiduciaries receive a same-day verification email with representative images and color coded action items if necessary for immediate assurance.
• Monthly Consolidated Report – Weekly entries compiled into one comprehensive report, delivered the next day from the final visit of the month.
• Discreet & Secure Delivery – Reports, photos, and videos shared via encrypted links and archived, ensuring confidentiality and accessibility.

More than a checklist, it’s a progressive ongoing care assessment that creates a defensible log for fiduciaries facing claims, audits, or beneficiary challenges.

The Value

Estate Keepers delivers measurable value in both directions – when an incident occurs and when it doesn’t.

When an issue is detected early, our weekly cadence and documented escalation can prevent tens of thousands of dollars in damage and downtime. The time-stamped photo, thermal, and incident record becomes part of the fiduciary’s defense and proof of due diligence.

During extended periods without incident, our process of Estate Cycling plays a critical role in preserving mechanical systems, maintaining airflow, and preventing deterioration from disuse. This proactive routine not only sustains the health of the property but also keeps it in a consistent Ready State – ensuring that each estate remains fully functional, responsive, and immediately livable at any time. These same reports serve as a verifiable record of ongoing care and proactive maintenance – clear documentation that the property was properly preserved under fiduciary oversight.

Whether preventing loss or confirming stewardship, the documentation we produce continuously protects both the estate and the fiduciary’s professional duty – the service pays for itself either way.

Why Fiduciaries Value EK

• Personally Delivered – All services performed directly by me; no outsourcing.
  
• Background Verified – Full FBI and State of Hawaiʻi background check completed for fiduciary assurance.
  
• Licensed Hawaiʻi Realtor  – Real estate expertise adds another layer of credibility, trust, and property insight for fiduciary peace of mind.

• Certified Expertise –
  • InterNACHI Certified Home Inspector
  • FAA Part 107 Drone Licensed (with drone liability insurance)
  • Thermal Imaging Certified
  • CAPS (Certified Aging-in-Place Specialist)

• Professional Reporting – Industry-leading Spectora inspection software provides fiduciary-aligned reporting with time-stamped documentation.
  
• Secure Documentation – Discreet, encrypted delivery of reports, invoices, and media; all archived for fiduciary access.
  
• Insurance & Bonding – Fully bonded and insured with coverage structured for fiduciary protection and claim defense.
  
• Exclusivity – Client roster is capped at 8 estates to ensure uncompromised quality and accountability. Once capacity is reached, new estates are placed on a waitlist in order of inquiry. Scaling will be gradual and tightly controlled, with only certified inspectors that preserve current EK service integrity.

The result

Fiduciaries gain a trusted partner who brings the same rigor to estate oversight that they themselves bring to financial stewardship.

Estate Keepers exists to protect two layers of value at once – the estate itself and the fiduciary charged with its care. Through weekly oversight, system cycling, and advanced documentation, we reduce preventable losses while producing defensible, time-stamped records that strengthen fiduciary credibility with beneficiaries. EK is structured as a prudent, estate-funded safeguard, with pricing based on property size, complexity and the professional standards behind the service. With credentials spanning real estate, home inspection, thermal imaging, and drone operations, our oversight provides fiduciaries with confidence that estates are preserved, risks are mitigated, and their stewardship stands on record.